Constitution

1. The Club shall be known as the Manchester Aviation Club.
2. The Manchester Aviation Club is a private Members club for management and supervisory personnel currently or previously in employment at Manchester Airport and within the Manchester business community.
3. The Manchester Aviation Club Objectives are to:-
   • Create a network of active, former and retired aviation managers united in the aims of social networking, assisting and supporting career advancement and sharing aviation business information to the benefit of its Members
   • Organise social events for the benefit of its Members and their guests
   • Raise funds for charity through the organisation of charitable events
4. The meeting place of the Club shall be at Jurys Inn Manchester or alternative venue as agreed by the Executive Committee.
5. It is a condition of attendance at meetings that all attendees (whether Members of the Club or visitors) agree to their names and business details being circulated to all the other attendees of that meeting.
6. There shall be a single form of membership for all Members and every Member of the Club shall pay an annual subscription on admission to Membership.
7. The level of annual membership fee will be determined by the Executive Committee and will be for the twelve month period 1st April to 31st March each year.
8. New membership application will be accepted at any time.
9. Subject to the approval of the Executive Committee, full membership of the Club shall be open to all aviation industry managers currently or previously employed at Manchester Airport except where there is likelihood of a conflict of business interests between an existing Member and a prospective member. In such an instance the existing Member shall refer the matter to the Chairman, Vice Chairman or Secretary for their arbitration. A right of appeal to be heard by the Executive Committee is available in cases that cannot be settled.
10. Persons proposing to join the Club may not attend more than one meeting before paying the membership fee.
11. The Executive Committee may empower any officer to deprive any Member of his or her membership provided that any member so deprived shall have the right of appeal to the Executive Committee.
12. The financial year of the Club shall be from 1 April to 31 March and the Annual General Meeting shall be held in May each year. The date, time and place of such meeting shall be announced at the two Club meetings immediately preceding the Annual General Meeting.
13. The control of the Club shall be vested in an honorary Executive Committee and shall consist of a Chairperson, Vice Chairperson, Social Events/Charity Secretary, Secretary/Treasurer and one other committee member or such other office holders as may be appointed by the General Meeting.
14. The Executive Committee shall run the affairs of the Club, including the nomination of Charity Organisations that will benefit from any fundraising activities, at their sole discretion.
15. The members of the Executive Committee shall be elected by the Members at the Annual General Meeting.
16. Voting on candidates for any office or for membership of the Executive Committee shall be by ballot, voting papers being placed in a receptacle provided for that purpose at the Annual General Meeting, and tellers shall be appointed by that meeting to count the votes.
17. A member of the Club, not being a member of the Executive Committee, shall be appointed each year to audit the financial affairs of the Club on behalf of the Membership.
18. Each year the Club Secretary/Treasurer shall submit for examination by the Executive Committee the accounts for the Club, approved by the nominated auditor, and shall confirm that they represent a true picture of the affairs of the Club.
19. At the Annual General Meeting the Executive Committee shall present to the members an income and expenditure report and a balance sheet for the Club, approved by the nominated auditor, in respect of the previous year.
20. Voting on any motion or resolution of which notice has been given shall be by a show of hands unless a ballot is demanded.
21. No person shall be deemed to be a Member or be entitled to vote at a General Meeting unless his subscription for the current year is fully paid.
22. Notice of intention to move a resolution at the Annual General Meeting or at an Extraordinary General Meeting, the terms of the resolution and the names of the proposer and seconder, shall be given to the Secretary at the preceding meeting. The terms of the resolution and the names of the proposer and seconder shall be made known to the Club.
23. The Executive Committee may, whenever it thinks fit, convene an Extraordinary Meeting.
24. Extraordinary General Meetings may also be convened on requisition in accordance with the following provisions:
    • Notice in the form of a motion giving the reason, and the names of the proposer and seconder, shall be given to the Secretary who shall put the motion to the next Club meeting
    • If the motion be carried by the majority of those Members present and voting in this behalf, an Extraordinary General Meeting shall be held not less than two or more than four weeks after the date the motion is carried.
25. Members shall be given at least seven days notice by email of an Extraordinary General Meeting, such notice to specify the place, the day and the hour of the meeting and the general nature of the business to be transacted, but with the consent of all members a meeting may be convened by such notice and in such manner as the members may think fit. The accidental omission to give notice of a meeting to or the non-receipt of such notice by any Member shall not invalidate any resolution passed or proceedings held at any Extraordinary General Meeting.
26. The Constitution shall not be altered by the Annual General Meeting or Extraordinary General Meeting unless the resolution which would give effect to the change be carried by an eighty five per cent vote of those members present and voting in this behalf; all other resolutions shall be decided by a majority vote of those present, except that mentioned in Article 32 herein.
27. The Executive Committee shall meet as often as is necessary to transact the business of the Club and three Members shall constitute a quorum. A resolution in writing signed by all members of the Executive Committee shall be as valid and effectual as if it had been passed at a meeting of the Executive Committee duly convened and constituted.
28. An officer or ordinary member of the Executive Committee shall resign if called upon to do so by a resolution carried at an Extraordinary General Meeting and shall resign if called upon to do so by the Executive Committee after being absent from three consecutive Executive Committee Meetings without giving reasons for such absences acceptable by the Executive Committee.
29. The Executive Committee may appoint sub-committees to transact the business of the Club. Each sub-committee shall consist of a Secretary who shall be a member of the Executive Committee and normally not more than four Members of the Club. Officers of the Club shall be ex-officio Members of all sub-committees.
30. The Executive Committee shall make all appointments to vacancies caused by the resignation of officers and other Committee members or of the auditor, subsequent to each Annual General Meeting.
31. The powers of the officers and ordinary members of the Executive Committee shall be limited by the provisions of this Constitution and by the Rules approved from time to time by the Executive Committee.
32. The Club shall not be wound up or dissolved except at an Extraordinary General Meeting convened for this purpose, at which the resolution winding up or dissolving the Club shall be carried by an eighty five per cent vote of those present and voting in this behalf.
33. In the event of the dissolution of the Club any monies, goods and equipment held by the Club after all liabilities have been met shall be passed to a charitable organisation, or similar purpose decided by the Executive Committee.

Rules

A. No officer or member of the Executive Committee shall have power to pledge the credit of the Club or shall spend more than £100.00 on any item without agreement from at least one other member of the Executive Committee.

B. A statement of the Club's finance, together with the total membership, shall be presented by the Secretary/Treasurer at each ordinary Executive Committee Meeting.

C. Reports from those members appointed to manage the Club's business shall be received at each ordinary Executive Committee Meeting.

D. The Chairman shall have a discretionary casting vote.

E. If a member of the Executive Committee is unable to attend a meeting the Secretary or another officer of the Committee shall be informed as soon as possible.

F. If the Chairman or Secretary is not present at an Executive Committee Meeting, a member shall be elected from those present to take the Chair during their absence.

G. These Rules shall only be suspended by a majority vote of 85% of those present and voting at a meeting of the Executive Committee or an Annual General Meeting, or an Extraordinary General Meeting.

H. The Executive Committee shall arrange for the collection of membership fees from Members and the Secretary/Treasurer shall take charge of the monies or be advised that they have been banked without delay. Where requested a receipt should be given for the fees paid.

I. Collection of all annual membership fees should take place as soon as possible when Members join and before the end of financial year at the latest. An announcement should be made at the Meetings that notification of any claims for expenses should be submitted and settled on or before 31 March.

J. When paying their annual membership fee, a Member should complete a Membership application or renewal form.

K. Annual subscriptions should be collected from every Member and should be posted to the proper account.

L. Two Executive Committee signatures are required on all cheques drawn on the Club's banking account and the Secretary/Treasurer must complete such forms and documents as may be required by the bank from time to time.

M. It is the duty of the Secretary/Treasurer to announce at each meeting that new members may attend for one meeting without paying subscriptions but will be obliged to pay the annual membership fee upon attendance of a subsequent meeting.

< Back to the Manchester Aviation Club